Sunday, April 23, 2006

The Outlook Messages File

I have just bought a new PC that I reformat to my own needs.

After completing the installation, I realize that I did not back up my Outlook e-mail messages.

I found several ways to back up your Outlook messages but it requires me powering up the old machine and using the export tool to export the messages. This was something that was favourable for me as I need to unplug my newly set up PC which I spend our managing the wires so that they are neatly tucked behind my desk.

Further searching on the internet did not help as there was no proper solution or suggestion for what I wanted to do, so, I finally decided to take matters into my own hand.

Since I was already an MCP (Microsoft Certified Professional), I might as well use my good knowledge to use. Just by opening Outlook and clicking one of the option tools, I found the path to the .pst file which stores all the outlook messages but not the settings. I copied it and paste it to my current PC settings and started my Outlook and it did work. All my messages showed up including those in the sent mail folder. However, please be reminded that it does not back up your settings. There should be another file for that.

Here is the path to your outlook messages, use it wisely.

Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Outlook\outlook.pst

If you could not find the local settings folder, go to Tools>Folder Options> View Tab > Select the Show Hidden Files and Folders. You will then see a few almost transparent files and folder appearing. Select the Local Settings folder and continue to proceed.

The file that you should copy is outlook.pst. This was done for Outlook and I believe that there should be variations to Outlook express.

Well, I hope this helps. Please feel free to drop your comments or messages.

Till next time. Take care.

Benny Ong

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